The clerk noted that there were only three Councillors present which
constituted a quorum for normal Council business but not enough for a fair vote
for a Chair. The Standing Orders made no
contingency for such an eventuality. The
clerk advised that the elections should be held over until the June meeting so
that the quorum could attend to important business such as ensuring the Council
is insured for the forthcoming year. The
Councillors agreed to this advice as Councillor Greaves had been voted into the
Chair in March and they felt that the will of the Council would not have
altered substantially since then.
Business continued as per the rest of the agenda.
See item 1.
This was posted as required.
of the attendance register.
The attendance register was signed by Cllrs. Greaves, Park and
Apologies were received from Cllrs. Baumber and Southworth, who were
both on holiday. Cllr. Cooper was
finding it difficult to balance the position of Councillor with her commitments
at home. She gave apologies for this
meeting and gave verbal notice of resignation to Cllr. Butler before the
Dist. Cllr. Airey also gave his apologies and asked to be notified of
any item that he could assist with.
To sign as a correct record the
minutes of meeting held on 20th April 2009.
receive Declarations of Interest from the Councillors concerning items on this
None were received.
from the police representative.
There have been recent problems with commercial
burglaries in the area. Leece is the
only village affected in this parish.
The Police are continuing their investigations and are working with the
communities to encourage neighbourhood watch schemes and other community-based
schemes to prevent further occurrences.
The Police recognise that certain people’s behaviour
at the toilets at Aldingham poses a continuing problem. They are liaising with SLDC with a view to
finding a solution but there’s little the Police can do independently. They don’t have the resources to mount a
prolonged observation operation or anything similar. If the pubic sees any suspicious behaviour in
the area then they should contact the Police immediately.
PCSO Madden has taken speed radar training and raised
the possibility of doing some speed testing in the Parish. She can’t issue a ticket to speeding
motorists but can do speed checks with volunteers from the community and write
to motorists who are caught driving over the speed limit.
receive comments from the Public (Limited to 10 minutes).
No comments received.
The clerk reported on
the number of planning applications during 2008/09. The Parish Council received a total of 23
applications to comment on. These break
down as follows:
Pennick, Low Barn,
Cllr. Greaves already has this application and will
give comments to the clerk.
SL/2009/0378 – Cook,
Cllr. Greaves already has this application and
reported no objection to the application.
SL/2009/0368 – White,
3 Post Office Row, Gleaston – Rear single storey extension.
Cllr. Butler took
this application and will report comments to the clerk.
Two decisions were
also received from SLDC.
SL/2009//0130 – Land
at Gleaston – Agricultural building for housing sheep and erection of hen hut.
Permitted with three conditions.
Tarnside Farm, Leece – Erection of milking parlour and collection pen.
Permitted with two conditions.
Highways and footpath matters.
The Council agreed to
hold over this item until June’s meeting.
Disposal of items currently
in lay-by on A5087 leaving Baycliff towards Ulverston.
The clerk has received an e-mail from Simon Fawcett at SLDC responding
to correspondence from Baycliff residents about development on farm land in the
village. The e-mail includes the items
in the lay-by and other planning issues connected with the same subject – SLDC
are actively dealing with all of these planning issues. The Council agreed to leave the matter with
To receive reports not included in
the above items from the County and District Councillors.
No report received from either Dist. or
Chairman’s report to the Annual
The Chair’s report for this year is appended to these
The clerk reported that he had told Crest Recruitment that the Council no
longer wanted Mr. Davis to do work for them.
A replacement has been found in John Haggerty from Gleaston. Mr. Haggerty was at the meeting and confirmed
that he’d met with Cllr. Southworth at Leece playground. He’d noticed that some people had been
travelling around the area on quad bikes, spraying to kill unwanted
grasses. Mr. Haggerty suggested that if
possible the Council should find out who has organised this and ask them to
spray the barked areas of the playgrounds to kill off the grass/weeds growing
beneath the barked areas. If this isn’t
possible then he can spray the bark – he has the requisite licence to use
chemicals of this type but it would require the purchase of materials and other
things that would be unnecessary for this type of job. The
clerk will contact both SLDC and Cumbria Highways to make enquires about
spraying. Cllr. Southworth has also
given the clerk a list of suggestions based on the meeting at Leece. The clerk will look into this and liaise with
Mr. Haggerty as required.
updates– including bark at Scales and Leece
As there were only three Councillors present, it was
agreed that the discussion and decision about bark would be held over until the
The clerk reported that he’d received the invoice from
Armers for the servicing of the ride-on mower at Baycliff and for the purchase
of a new hand mower for Baycliff.
The clerk also said that the repairs at the playground
at Scales must be completed by the planting of a replacement mature rowan tree. He has already spoken with A. Thompson who
has indicated that he is available to do this work. The Council agreed that the work should be
done as soon as possible.
Appointing a new Councillor.
The Council now have two candidates for co-option on
to the Council. Again, as there were
only three Councillors present, this item will be held over until June when
both candidates will be offered a co-opted seat on the Council.
Appointing a new Clerk.
The clerk said he planned to use the advert that the
Council ran last time but with a closing date for applications of Monday 29th
June and interviews on Thursday 2nd July. This advert would run in the Tarn News, in
Liaison with Urswick Parish Council.
This is a standing item on the agenda. The clerk had nothing to report other than
To review the Council’s
The clerk reported that he had two quotes for insurance services for
2009 / 10. One from Allianz (the current
insurers) for £1190.91; and another from Tennyson Insurance (in conjunction with
Zurich Insurance) for £1117.46.
The clerk had studied both quotes and advised to choose Tennyson
Insurance based on price, the level of cover offered and the fact that they did
not expect the Council to be tied-in for a number of years as Allianz did. The Council voted to choose Tennyson
Insurance. The cheque would be raised at
The following accounts were approved for payment by the Council.
To Tennyson Insurance Ltd for insurance 2009/10 £1117.46
To Henry Armer & Son for new mower and mower
To Mike Phipps for 2008/09 internal audit services £57.50
To Gleaston Watermill for Annual Meeting refreshments £9.50
Clerk’s May salary £388.58
The following monies were received.
From Baycliff Community Association £263.00
on the 2008/09 Audit.
The clerk read the
report from Mike Phipps. The Council is operating well per
its own Standing Orders, Financial Regulations and Risk Assessment but should be aware of the amount insured as Fidelity
Guarantee – this has been addressed with the 2009 / 10 insurance, fidelity
cover will be set at £25,000 with Tennyson Insurance. The report also notes that the issue of the
lifebelt at Leece has yet to be resolved.
review the Council’s Risk Assessment.
The clerk reported
that the accident book has arrived and a formal accident reporting procedure
must be in place and advertised for it to be effective. The Clerk suggested that the clerk should
hold the book as a central point; and, at each playground, a notice is printed,
laminated and put up. These notices
should contain the following information:
The name and
contact details of the nominated Councillor for that village/ward, and
details of the clerk.
The Council voted to
consider this and vote on it at the next meeting.
Cllr. Butler reiterated
that she has a lifebelt to be installed at Leece.
Various pieces of correspondence have been received including:-
There is to be
a training course for the “New or Aspiring Chairman” held by
Notification from Cumbria County Council re: the
modification of a public right of way at Newbiggin near Sea Wood.
The clerk’s resignation. The clerk has already let the Council know
that he intends to move out of the area and tendered his resignation at the
meeting. The Council accepted and will
begin the process of appointing a new clerk.
To receive items for the next
Appointing a new Councillor.
Appointing a new Clerk.
Bark at Scales and Leece playgrounds.
Confirm the dates of future meetings.
To confirm that the next meeting of Aldingham Parish Council will be held
in Gleaston Village Hall on Monday 22nd June at 7.15pm.
FOR 2008 TO 2009.
children’s play areas:
Scales, Leece and Baycliff
are all in fantastic condition – thanks to all of the people who help in
cutting the grass and inspecting the play equipment. Without their help, our play areas would be in
a poor state. The play areas are
inspected each year by SLDC inspectors and all received a pass with only some
light repairs required.
We have received 23 planning
applications for this Parish. Each
application is examined by a Councillor responsible for their particular
ward. This Councillor will pass their
findings to the full Council, who will then send comments to SLDC’s planning
This year we had a bus
shelter installed at Newbiggin and a dog litter bin will be erected there this
year on the shore side. A resident of
Newbiggin has offered to empty it on a regular basis!!
We are also grateful to
Ulverston and Low Furness Neighbourhood Forum for their grant of £750 to help
pay for new notice-boards across the Parish, which should be put up this coming
Crime in the Parish is
almost nil (tonight’s Police report notwithstanding!!). The Police are represented as most of our
meetings by PCSO
The Parish Plan is on-going
with the help of
Thank you to all of the
Councillors for all of their help and continued commitment over the year,
remembering that all of their time is given for free. You won’t see any of us in the press for ill
use of expenses as we don’t take a penny in payment from Council funds.
We have to thank our
Finally, thank you to our
clerk, Simon, for keeping us in line. He
has been a great help but is, unfortunately, due to be leaving the area. Thank you Simon and we hope all goes well for
you and your wife.